Smart Quotes
Proposals your client signs online.
Architects and Engineers
Profitable projects, phase by phase
From the first client meeting to the final invoice, PSOhub brings quotes, phases, hours, and invoicing together. Agentic AI keeps an eye on every fee, so you can focus on the work that leaves a lasting impression.
Rated by services teams on G2
Trusted by Architects and Engineers
PSOhub solutions include
Everything a software, high-tech or IT services team needs to quote, deliver, track and bill — on one platform, next to HubSpot.
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Project Tracking
Track all project deadlines and milestones.
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Task Management
All tasks per resource, per phase.
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Budget Grid
A fee budget per phase, per resource.
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Resource & Capacity
See who has room to start working on the next design.
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Time & Expense
Hours and expenses tracked per activity.
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Smart Invoicing
Bill on progress, milestones and/or installments.
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Contract Management
Fixed fee, Recurring, T&M, or other contracts available.
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Agentic AI
Spots a drifting phase before you do.
One overview of every project, Agentic AI that works with it
Tasks, fees, hours, budgets, and invoices all in one system. AI sees the full picture of every project, not scattered tools/spreadsheets it cannot read.
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Agentic AI Insights: Ask your projects anything.
Ask questions in your own language with Claude or ChatGPT. Which phases or projects are going over budget? How much work in progress needs to be billed? Who is under- or overutilized? Get answers with charts in an instant, plus 24/7 alerts when a project tends to go out of scope, an invoice needs attention or deadlines are missed.
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Agentic AI Actions: Less admin, more design.
Agentic AI Actions turn insights into action with a simple prompt. Track hours, update project tasks, prepare an invoice or adjust the planning, all without clicking through the software. You approve every action before AI runs it, so AI handles the admin and you focus on what counts.
The deepest integrations in PSA
Deals, tickets, tasks and insights stay connected end to end. Nothing is entered twice between winning the work and sending the invoice.
CRM
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System of Record
- Time
- Billing
- People
- Projects
Agentic AI
Finance & ERP
more
What teams say after the switch
Architecture teams running their quotes, delivery and billing on one platform — next to HubSpot.
“I love the simplicity of using PSOhub and the ease of data entry through its smooth interface. With the number of projects to constantly track and the amount of data to enter for each of them throughout the day, it really is a time-management saver.”
“As a fully remote consulting company working on multiple projects at a time, PSOhub made it possible to keep track of who was working on which projects and assign critical tasks to make sure we all stayed on track.”
“Vacation days and performance are clearly visible in one overview. Great for quickly checking whether projects are on track with their budget. You can tell there’s a team constantly working on it. I’ve seen the software improve steadily since I started using it.”
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“We used to rely on multiple spreadsheets and disconnected apps to manage project budgets and tasks. PSOhub solves this by bringing everything into one centralized platform. The biggest benefit is having real-time visibility into our project health and budgets at all times.”
The right project setup from day one.
Build your proposal from a template with your standard phases. Once your client signs, PSOhub sets up the project for you with the phases, tasks, and budgets you already agreed on.
- Templates based on previous projects
- Set tasks, deadlines, and budgets per phase
- Ready to plan the moment the client says Yes!
Every hour accounted for: no more lost hours.
Manual time tracking is a huge time-waster for tech and IT services companies. Start tracking time automatically through your calendar app or on your phone and get back to business faster.
- Self-driving timesheets from your calendar
- Track time on HubSpot tickets as well as projects
- Approvals in minutes, every hour tied to a contract
Know exactly when a phase starts to slip past its budget
The tracked and spent hours don’t tell you the exact progress of your project. PSOhub compares real completion with the hours behind it, phase by phase. If a phase is reaching its budget, you’ll know and can take action before it’s too late.
- Budget set for every team member and every phase.
- Finished tasks compared with hours spent to track the real completion.
- Automatic alerts before a phase runs out of scope.
Your WIP is always up to date, and your invoices are on time
Invoice when you want: in advance, when milestones are met, in instalments, or in between. Your work in progress (WIP) list shows what’s done, what’s invoiced and what is still to come. Invoice done? Everything flows into your accounting software, so your financial data is always up to date.
- Invoice in advance, on milestones, in instalments, and more.
- A clear WIP overview at any moment
- Synced with your preferred accounting software
Works with the tools you already use.
A HubSpot integration at the core, with connections to other CRM's, AI, accounting, calendar and collaboration tools your firm already runs on.
See all integrations
Frequently asked questions from Architects and Engineers
What does PSOhub do for an architecture & engineering firm?
It manages the business side of your organization in one place. That covers client contacts, fee proposals, project phases, planning, hours, expenses, and invoices. You get a live view of every commission, so you can spend your energy on design.
Does PSOhub also work for interior, landscape and engineering firms?
Yes. Whether you focus on architecture, interiors, landscape design, or structural engineering, the phase-based setup and fee budgets work the same way.
Can we work with the Standard Task Description (DNR-STB)?
Yes. You can set up projects in phases following the DNR-STB, then assign tasks, add files and set deadlines per phase.
How do we handle design revisions that weren’t in the fee?
Because hours are logged per phase and compared with real progress, you see right away when revisions push a phase past its budget. That gives you the facts to discuss additional work with your client in time.
Can we send advance invoices or invoice in instalments?
Yes. PSOhub supports advance invoices and instalment contracts, as well as fixed fees and time and materials. Invoices can be triggered by milestones, progress, or a set schedule.
How do we get a reliable work-in-progress position?
PSOhub compares task completion with hours spent and shows what can be recognized as revenue, even when you’ve invoiced ahead of progress. Your work-in-progress list is always up to date, with no month-end calculation needed.
How do we know if we have capacity for a new project?
The capacity overview shows booked and available hours per person by month, week, or day. Filter by role or skills to see who can take on the next design or tender.
Can we share the planning with our clients?
Yes. Share the project planning with your client, so they know when you need their input and how a change affects the timeline.
Can we log hours during site visits?
Yes. Your team can log hours, or even minutes, on their phone, as well as on a desktop, through a browser extension, or from Outlook and Google Calendar.
What does Agentic AI do in PSOhub?
It watches task progress, budgets and invoice status across all your projects. When a phase drifts or an invoice needs attention, it warns you and can prepare the next step for you to review. You can also connect PSOhub to ChatGPT, Claude, Gemini or Copilot.
How quickly can we start?
Most smaller firms are up and running within weeks, not months. You replace spreadsheets and separate tools with one system, and the platform grows with your firm.
Project management software for architects and engineers.
Discover how PSOhub can automate your delivery, contracts, and invoicing in a 20-minute call.
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